Administration Officer

Overall Purpose of Position

Assisting with the general day to day running of the HR and Admin department. Overseeing that all administration duties are executed in a timely manner whilst ensuring quality and branding throughout all material.

Duties and Responsibilities

• Oversee all administration related tasks such as telephone handling, administration inbox etc.
• Ensure the proper upkeep of the online filing system.
• Support in office and HR administration as needed.
• Coordinate internal office projects such as training activities, scheduling of meetings etc.
• Design and brand documents in Microsoft Excel and Microsoft Work as needed.
• Ensure there is consistent branding across all documents.
• Support in IT matters.

Person Specification:

Education

• A minimum Advanced Diploma in Administration Studies or equivalent.

Knowledge and Experience

• A minimum of two years experience in a similar position.
• Experience and knowledge in Human Resources will be considered an asset.
• A background in training and development will be considered an asset.
• Basic knowledge of software installation and laptop setup will be considered an asset.
• Knowledge of software:
  • Microsoft Applications (such as Excel, Word etc)
  • Presentation Software (such as PowerPoint, Prezi etc)
  • Process Mapping and Design Software (such as Lucid)
  • Document Management Software (such as Adobe)

Competencies

• Possess a can-do mentality and committed.
• Flexible and able to deal with ad-hoc day-to-day occurrences.
• Possess good communication skills.
• Able to work well independently and on own initiate, but also able to work within a multicultural team in a fast paced environment.
• Has an aptitude for learning.
• Able to speak fluently in Maltese and English.

A competitive salary package will be offered to the right candidate.

Applications should be sent to hr@hyperion.aero. All forms will be processed, however only successful applicants will be contacted directly.