Administration Officer


Overall Purpose of Position

Assisting with the general day to day running of the HR and Admin department. Overseeing that all administration duties are executed in a timely manner whilst ensuring quality and branding throughout all material.

Duties and Responsibilities

  • Oversee all administration related tasks such as telephone handling, administration inbox etc.
  • Ensure the proper upkeep of the online filing system.
  • Support in office and HR administration as needed.
  • Coordinate internal office projects such as training activities, scheduling of meetings etc.
  • Design and brand documents in Microsoft Excel and Microsoft Work as needed.
  • Ensure there is consistent branding across all documents.
  • Support in IT matters.

Person Specification:



  • A minimum Advanced Diploma in Administration Studies or equivalent.

Knowledge and Experience

  • A minimum of two years experience in a similar position.
  • Experience and knowledge in Human Resources will be considered an asset.
  • A background in training and development will be considered an asset.
  • Basic knowledge of software installation and laptop setup will be considered an asset.
  • Knowledge of software:
    • Microsoft Applications (such as Excel, Word etc)
    • Presentation Software (such as PowerPoint, Prezi etc)
    • Process Mapping and Design Software (such as Lucid)
    • Document Management Software (such as Adobe)


  • Possess a can-do mentality and committed.
  • Flexible and able to deal with ad-hoc day-to-day occurrences.
  • Possess good communication skills.
  • Able to work well independently and on own initiate, but also able to work within a multicultural team in a fast paced environment.
  • Has an aptitude for learning.
  • Able to speak fluently in Maltese and English.

A competitive salary package will be offered to the right candidate.

Applications should be sent to All forms will be processed, however only successful applicants will be contacted directly.